Legal responsibilities when filing an export in AES

According to the U.S. foreign trade regulations, both the exporter (actually U.S. Principal Party of Interest, USPPI, in legal speak) and the authorized agent have certain responsibilities when filing an export in the Automated Export System. If you get an AES ITN through Simplified Trade Solutions, we are your authorized agent.

Responsibilities of the exporter and authorized agent:

1. File complete and accurate information.
2. File information in a timely manner. Just give us a business day before the deadline.
3. Respond to fatal errors, warning, verify and reminder messages, and compliance alerts generated by AES as required. We’ll help you with these.
4. Provide the exporting carrier with the required proof of filing citations or exemption legends.
5. Promptly file corrections or cancellations to your electronic export information as required. Contact us if you need to make changes.
6. Retain all necessary and proper documentation related to export transactions. The time-frame stated for this is typically five years.

Exporter (USPPI) responsibilities:

1. You can file the EEI yourself or authorize an agent, such as us, to prepare and file the export in AES on your behalf. So if using an authorized agent…
2. Provide the authorized agent with accurate and timely export information necessary to file the electronic export information.
3. Provide the authorized agent with a power of attorney or written authorization to file in AES. In other words, complete the first page, with signature, of one of our forms.
4. Retaining documentation to support the information provided to the authorized agent. We’ll send a summary in a pdf.

Authorized agent responsibilities:

1. Accurately prepare and file the electronic export information based on what was received from the USPPI.
2. Obtain a power of attorney or written authorization to file in AES.
3. Retain documentation to support the information reported to AES.
4. Upon request, provid the USPPI with a copy of the export information filed in a mutually agreed upon format.

At Simplified Trade Solutions, we aim to make easier to meet these responsibilities.